TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Contra Costa Sheriff Department Audit
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider receiving an audit report regarding the current Contra Costa Sheriff's contract; and consider exercising two 1-year options, contained in the current contract, to extend the agreement through December 31, 2024. [Requested by Director Beckles - 6/23/21]
Staff Contacts:
Chris Andrichak, Chief Financial Officer
Alan Parello, Manager of Internal Audit
Body
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STRATEGIC IMPORTANCE:
Goal - Safe and Secure Operations
Initiative - Financial Efficiency and Revenue Maximization
Review of the audit report will help to evaluate the Sheriff's performance in the current contract, including compliance with financial terms, and assist in determining whether two 1-year options should be exercised to extend the contract through December 31, 2024.
BUDGETARY/FISCAL IMPACT:
The two 1-year contract options contain an annual not-to-exceed limit of $2,926,766 or $5,853,532 for the two years ending on December 31, 2024.
BACKGROUND/RATIONALE:
In July 2021, the Board requested an outside audit of the Contra Costa Sheriff's contract. The Board was informed earlier this year of the difficulties encountered in securing an audit firm, and the consulting arm of Crowe, LLP, was then selected to perform this assessment. The engagement is now complete, and an audit report has been prepared to help evaluate the Sheriff's performance under the contact, including financial terms, and assist in determining whether two 1-year options should be exercised to extend the contract through December 31, 2024.
Notable findings and recommendations in the report include:
* Enhance District access to Sheriff Office reports - Reports produced by the Sheriff's Office, including daily incident and County Monthly Report for Protective Services should be stored on a shar...
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