TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Solicitation for On-Call Planning Services
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider authorizing the issuance of a Request for Proposals for on-call planning services.
Body
BUDGETARY/FISCAL IMPACT:
There is no financial or budgetary impact associated with this action because it only establishes a pre-selected pool of qualified consultant firms. Funding for individual projects would be identified prior to issuing task orders.
BACKGROUND/RATIONALE:
District projects frequently require specialized planning expertise to support or supplement the efforts of staff. These efforts include, but are not limited to, service planning; infrastructure planning; policy development; traffic engineering; data analysis and planning public outreach support. Three firms will be selected from qualified proposers to provide this service for the District. Each firm will be limited to an annual amount of $500,000 with a maximum aggregate of $2.5 million over five years. The minimum amount for each task order will be $2,500. The period of performance for the contracts would be five years.
When the need for services under these contracts is identified, the District will engage the services via the existing requisition/purchase order system, with Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) outreach campaign aimed at increasing the level of DBE/SBE participation.
The expected procurement schedule is shown below.
Proposed Action
Date
Board Authorization to Solicit
May 22, 2019
Request for Proposals Issued
July 2019
RFPs Due
August 2019
Evaluation of Proposals Complete
August 2019
Board Approval of Contracts
September 2019
Execute Contracts
September 2019
Task Order Issued
As needed
The evaluation panel, consisting of District staff and at least one external evaluator will be convened to assess proposals using the following weighted criteria.
Evaluati...
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