TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Sole Source Contract to Parsons Transportation Group, Inc
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to execute a sole source contract with the Engineer of Record, Parsons Transportation Group, Inc. (PTG), to provide Architectural and Engineering (A&E) services for the remainder of the East Bay Bus Rapid Transit (BRT) Project.
Body
BUDGETARY/FISCAL IMPACT:
Staff developed an independent cost estimate (ICE) based on the average costs of design support services during construction (DSDC), as-built drawings, commissioning, and closeout tasks. The ICE will be used to evaluate the contractor's proposed pricing. The total estimated cost of this sole source contract based on the independent cost estimate (ICE) will not exceed $4,000,000. The final cost is subject to negotiation, in combination with an in-depth cost analysis of the contractor's costs, profit and rates.
BACKGROUND/RATIONALE:
PTG is the Engineer of Record (EOR) for the BRT project. The BRT project is currently in the final stages of construction. The current contract for BRT architectural and engineering services was found to have several deficiencies identified during the Procurement Systems Review (PSR) performed by the Federal Transit Administration in September 2018. After consultation with the FTA, in order to address these deficiencies, the District's BRT Project and Procurement Departments decided to let the current contract expire and replace it with a new sole source contract.
The proposed sole source contract with PTG will run from August 1, 2019 through December 31, 2020. The work in this contract will cover all of the remaining architectural and engineering work required for the final phase of the BRT project. Specifically, this contract will include, but is not limited to, final project design modifications, stakeholder coordination and meetings, utility coor...
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