TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Amendments to Board Policy 465
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving amendments to Board Policy 465 - Procurement Policy in order to maintain compliance with Federal Transit Administration regulations and external auditing requirements.
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
The proposed amendments to Board Policy 465 will help maintain compliance with FTA and State regulations.
BUDGETARY/FISCAL IMPACT:
Outside of staff time, no additional costs are required to improve and implement procurement policies.
BACKGROUND/RATIONALE:
Minor changes to the procurement policy are needed to remain compliant with auditing, and signature authority/solicitation requirements. There are no changes to the General Manager’s authorities.
ADVANTAGES/DISADVANTAGES:
Advantages include being compliance with FTA and State Audit requirements. There are no disadvantages to updating the policy.
ALTERNATIVES ANALYSIS:
Staff found no practical alternatives to the course of action recommended in this report.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 465, October 23, 2019 version.
ATTACHMENTS:
1. Board Policy 465 - Procurement Policy
2. Board Policy 465 - Appendix A
Prepared by:
Gene Clark, Director of Procurement and Materials
In Collaboration with:
Fred Walls, Assistant Director of Procurement and Materials
Cheryl Sudduth, Contract Services Manager
Approved/Reviewed by:
Claudia L. Allen, Chief Financial Officer
Jill A. Sprague, General Counsel