TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: RFQ for On-Call PM/CM Contracts
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving the issuance of a Request for Qualifications (RFQ) for On-Call Project Management/Construction Management (PM/CM) contracts effective July 1, 2021.
Body
STRATEGIC IMPORTANCE:
Goal - Safe and Secure Operations
Initiative - Infrastructure Modernization
On-call PM/CM contracts support the execution of the District's Capital Improvement Plan by having specialized resources available to address specific and often short-term project needs. Having these resources on-call and readily available saves months of procurement time.
BUDGETARY/FISCAL IMPACT:
There is no impact to budget as this solicitation will simply create a pool of contracts available as needed for future individual contract task orders. Funding for the task orders will be identified when the services are required, generally from existing capital project budgets.
BACKGROUND/RATIONALE:
The District's project portfolio frequently requires specialized PM/CM support to supplement the efforts of Architectural and Engineering services and the District's in-house staff. These efforts include, but are not limited to, independent cost estimates; scope development; construction oversight; construction inspections change order management safety compliance monitoring, request for information and submittal administration; schedule monitoring; and project specification monitoring. Projects often need these specialized skills for a limited time period ranging from days to months depending on the situation.
On June 13, 2018, the District awarded a series of on-call PM/CM contracts. These contracts specified an offering period when task orders could be issued through June 30, 2021. Establishing the set of on-call PM/CM contracts will permit the District to engage the required services by issuing task orders when necessary.
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