TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Single Source Contract with Prophix Software, Inc.
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to execute a single source contract with Prophix Software, Inc., to provide continued services and technical support for the District's budget system for a term of three (3) years (March 1, 2021 to February 29, 2024).
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
Maintain Financial Stability and Resiliency for over 100 District employees by continuing the facilitation of budget development, budget reporting, and budget analysis using Prophix.
BUDGETARY/FISCAL IMPACT:
Prophix Software, Inc. provides the District with secure technology for compiling operating budget, comprehensive and custom reporting capabilities, and PeopleSoft Integration for a competitive and discounted price of $160,525 per year, or $481,575 over the next three years.
BACKGROUND/RATIONALE:
In 2018, the District selected Prophix Software, Inc. to provide a versatile solution for compiling and reporting budget data through a competitive bid process. Since the initial three-year contract award and implementation began, staff has kept abreast of other budgeting software solutions. However, Prophix continues to fulfill the critical business needs and is best suited to:
* Enable ready access to historical, current and projected financials;
* Handle a high level of complexity in planning personnel and capital project budgets;
* Be intuitive and easily accessible to users with diverse technical backgrounds; and
* Built-in integration with PeopleSoft.
Staff recommends continued use of Prophix and intends to publish Notice of Intent for imminent award, pending Board approval, and as per Board Policy 465, which specifies 5 business days pursuant to award of single-source contract.
Sec...
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