TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Sole Source Contract with Oracle for PeopleSoft Software Support
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving a sole source contract with Oracle America, Inc. to provide technical support and software updates for PeopleSoft during the 2022-2031 contract period.
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
This contract for technical support and software update of the PeopleSoft application will allow the District to access Oracle support for technical and functional needs and to receive the latest security patches and upgrades. The PeopleSoft platform connects with many mission-critical software systems in the District and provides vital data elements. This is one of the core technology platforms and needs to be up and running 100% of the time for operations.
BUDGETARY/FISCAL IMPACT:
Staff is requesting Board approval of a sole source PeopleSoft Program Technical Support Services Agreement (PTSSA) with Oracle America, Inc. for approximately $450,000 per year for the contract period of March 25, 2022 through March 24, 2031. Annual fees increase at a rate determined by Oracle, typically a few percent per year, and are included in each year's operating budget. Sufficient funds were included in the current fiscal year budget to cover this expense.
BACKGROUND/RATIONALE:
In 2007, the District procured a license agreement with Oracle for the PeopleSoft Financials Software to augment its previously installed PeopleSoft Human Capital Management (HCM) Software. At the same time, it procured a Program Technical Support Services Agreement (PTSSA) for both of those components as is typical with software licensing agreements.
The master licensing and support agreement noted that the PTSSA portion was subject to periodic updates. The previous PTSSA was received and approved i...
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