TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: RFQ for On-Call IT Services
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider authorizing the issuance of a Request for Qualifications (RFQ) for On-Call Innovation and Technology (IT) Services.
Body
STRATEGIC IMPORTANCE:
Goal - Convenient and Reliable Service
Initiative - Service Quality
On-call IT Services contracts support the execution of the District's Strategic Plan by having specialized resources available to address specific and often short-term project needs. Having these resources on-call and readily available saves months of procurement time.
BUDGETARY/FISCAL IMPACT:
There is no impact on the budget as this solicitation will create a pool of contracts available as needed for future individual contract task orders. Funding for the task orders will be identified when the services are required and contracted from existing operating or capital project budgets.
BACKGROUND/RATIONALE:
The District's project portfolio frequently requires specialized Project Managers, Software Engineers, Network Engineers, Cybersecurity Engineers, Mobile Developers, Database Administrators, and PeopleSoft Engineers to supplement the efforts of the District's in-house staff. Projects often need these specialized skills for a limited period ranging from weeks to months, depending on the situation.
The District intends to enter into multiple on-call IT Services contracts. Having a pool of these contracts will enable the District to pick the best suited and cost-effective domain expertise to build a solution in the shortest time frame. This vehicle will streamline the enterprise process of technology services acquisition, improve cost competitiveness, leverage industry best practices, and minimize the risks of new technology adoption.
Each contract will have a three (3) year offering period and a five (5) year contract term. This allows firms tasked in Year 3 to complete the ...
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