TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: IBI Group Contract Extension
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to extend contract 2014-1288 between AC Transit and IBI Group for an additional twenty-four (24) months starting January 1, 2023 and ending by December 31, 2024, for support during completion of the Computer Aided Dispatch/Automated Vehicle Location project; and to approve tasking the IBI Group with preparing a radio system replacement assessment report.
Staff Contact:
Ahsan Baig, Chief Information Officer
Body
STRATEGIC IMPORTANCE:
Goal - Safe and Secure Operations
Initiative - Service Quality
The extension of IBI Group contract 2014-1288 by twenty-four (24) months provides the time for the District to engage the IBI Group to further support the implementation of technology, radio and data projects consistent with the scope of their current contract and completion of the computer aided dispatching and vehicle location system project (CAD/AVL).
BUDGETARY/FISCAL IMPACT:
Staff is requesting a twenty four (24) month extension of the IBI Group Inc. contract that expires on December 31, 2022. No change in the scope of that contract is requested. However, there is an urgent need to task the IBI Group to reassess and recommend options for the replacement of the District's Land Mobile Radio (LMR) system. This is because the current radio system is at its end of life and is no longer supported.
The original contract with the IBI was $1,937,255 with $191,913 remaining in that original contract. Completion of this LMR assessment has an estimated cost of $35,000 and will result in the percentage over contract being increased from 29% to 32%. The LMR option selected by the District will be solicited as recommended by the District Procurement Department and according to Board policies.
BACKGROUND/RATIONALE:
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