TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, Board Administrative Officer/District Secretary
SUBJECT: Regular Meetings of the Board of Directors for Calendar Year 2024
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider adopting the 2024 regular Board meeting schedule taking into consideration the District’s holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary.
Staff Contact:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Body
STRATEGIC IMPORTANCE:
This report has been prepared for administrative purpose and has no strategic importance.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report.
BACKGROUND/RATIONALE:
Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.
Regular meetings of the Board of Directors occur on the second and fourth Wednesday of each month at 5:00 p.m. The District Secretary has reviewed the District’s 2024 holiday schedule and has determined that there are no holidays that would conflict with a regular meeting.
In addition, Directors may request that other dates be considered for inclusion in the list of holidays (with justification). Should the Board decide to include any additional regular meeting dates as holidays, the District Secretary requests that the Board advise as to the date(s) the regular meeting(s) will be rescheduled to.
The District Secretary and General Manager have met to review the list of meetings for the coming year. Notwithstanding any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2024 be adopted as follows:
|
Meeting date |
Holidays/Other Conflicts |
|
January 10 |
January 7 -11 - TRB Annual Conference |
|
January 24 |
Monday, January 15 - Martin Luther King Jr. Day |
|
February 14 |
|
|
February 28 |
Monday, February 19th - President’s Day |
|
March 13 |
|
|
March 27 |
|
|
May 29 (Board Retreat - 9:00 a.m. ) |
|
|
April 10 |
April 7-9 APTA Legislative Conference |
|
April 24 |
April 28 - May 1 APTA Mobility Conference |
|
May 8 |
|
|
May 22 |
Monday, May 27th - Memorial Day May 21st - CTA Spring Legislative Conference |
|
June 12 |
Wednesday, June 19th - Juneteenth |
|
June 26 |
|
|
July 10 |
Thursday, July 4th - Independence Day |
|
July 24 |
|
|
August 14 |
|
|
September 11 |
Monday, September 2nd - Labor Day |
|
September 25 |
September 29 - October 2 - APTA Transform Conference |
|
October 9 |
|
|
October 23 |
|
|
October 30 (Board Retreat - 9:00 a.m.) |
9:00 a.m. |
|
November 13 |
CTA Annual Conference - date not available Monday, November 11th - Veterans’ Day Observed |
|
December 11 |
Wednesday, December 25th - Christmas Day |
ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.
ALTERNATIVES ANALYSIS:
Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)
ATTACHMENTS:
1. 2024 Calendar
Prepared by:
Jelena Harada, Assistant District Secretary
Approved/Reviewed by:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Michael A. Hursh, General Manager/Chief Executive Officer