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Report ID: 23-419   
Type: Regular - Board Administrative Matters
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 11/8/2023 Final action: 11/8/2023
Recommended Action: Consider adopting the 2024 regular Board meeting schedule taking into consideration the District's holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary. Staff Contact: Linda A. Nemeroff, Board Administrative Officer/District Secretary
Attachments: 1. STAFF REPORT, 2. Att.1. Year 2024 Calendar, 3. Master Minute Order

TO:                     AC Transit Board of Directors                                          

FROM:                                             Linda A. Nemeroff, Board Administrative Officer/District Secretary

SUBJECT:                     Regular Meetings of the Board of Directors for Calendar Year 2024                     

 

ACTION ITEM

AGENDA PLANNING REQUEST:   


RECOMMENDED ACTION(S):

 

Title

Consider adopting the 2024 regular Board meeting schedule taking into consideration the District’s holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary.

 

Staff Contact:

Linda A. Nemeroff, Board Administrative Officer/District Secretary

Body                                          

STRATEGIC IMPORTANCE:

 

This report has been prepared for administrative purpose and has no strategic importance.

 

BUDGETARY/FISCAL IMPACT:

 

There is no budgetary impact associated with this report.

 

BACKGROUND/RATIONALE:

 

Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.

 

Regular meetings of the Board of Directors occur on the second and fourth Wednesday of each month at 5:00 p.m. The District Secretary has reviewed the District’s 2024 holiday schedule and has determined that there are no holidays that would conflict with a regular meeting.

 

In addition, Directors may request that other dates be considered for inclusion in the list of holidays (with justification). Should the Board decide to include any additional regular meeting dates as holidays, the District Secretary requests that the Board advise as to the date(s) the regular meeting(s) will be rescheduled to.

 

The District Secretary and General Manager have met to review the list of meetings for the coming year. Notwithstanding any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2024 be adopted as follows:

 

Meeting date

Holidays/Other Conflicts

January 10

January 7 -11 - TRB Annual Conference

January 24

Monday, January 15 - Martin Luther King Jr. Day

February 14

 

February 28

Monday, February 19th - President’s Day

March 13

 

March 27

 

May 29 (Board Retreat - 9:00 a.m. )

 

April 10

April 7-9 APTA Legislative Conference

April 24

April 28 - May 1 APTA Mobility Conference

May 8

 

May 22

Monday, May 27th - Memorial Day May 21st - CTA Spring Legislative Conference

June 12

Wednesday, June 19th - Juneteenth

June 26

 

July 10

Thursday, July 4th - Independence Day

July 24

 

August 14

 

September 11

Monday, September 2nd  - Labor Day

September 25

September 29 - October 2 - APTA Transform Conference

October 9

 

October 23

 

October 30 (Board Retreat - 9:00 a.m.)

9:00 a.m.

November 13

CTA Annual Conference - date not available Monday, November 11th - Veterans’ Day Observed

December 11

Wednesday, December 25th - Christmas Day

 

ADVANTAGES/DISADVANTAGES:

 

An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.

 

ALTERNATIVES ANALYSIS:

 

Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.

 

PRIOR RELEVANT BOARD ACTION/POLICIES:

 

Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)

 

ATTACHMENTS:

 

1.                     2024 Calendar

 

Prepared by:

Jelena Harada, Assistant District Secretary

 

Approved/Reviewed by:

Linda A. Nemeroff, Board Administrative Officer/District Secretary

Michael A. Hursh, General Manager/Chief Executive Officer