TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: D6 Security Enhancements Construction Contract Award
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving the award of a Sourcewell (formerly National Joint Powers Alliance) contract to CDW-g, in the amount of $536,000.00 for the equipment, installation, and construction services necessary to install Card Reader Access, Door Hardware, High Definition Cameras, and infrastructure at Division 6 (D6) and the Training and Education Center in Hayward.
Body
BUDGETARY/FISCAL IMPACT:
The project is funded by Proposition 1B Transit System Safety, Security & Disaster Response Account (TSSSDRA). No District matching funds are required by this grant.
|
Fund Source |
Amount |
|
Cal-OES Grant |
$500,000.00 |
|
District Funds |
$36,000.00 |
|
Project CostsAmount |
|
|
Equipment and Material (Firm Fixed Price) |
$196,000.00 |
|
Installation, Construction Services, and Allowance (Not to Exceed Price) |
$340,000.00 |
BACKGROUND/RATIONALE:
The District has received a California OES grant for security enhancements at the Hayward Division and the Training and Education Center. Due to the limited timeline afforded in the grant agreement, contracting through the pre-competed Sourcewell agreement was utilized to expedite the procurement process and still retain fair and reasonable pricing.
ADVANTAGES/DISADVANTAGES:
Sourcewell purchasing agreements have been previously competitively bid to meet the purchasing policies of public agencies. This insures that the purchases have been widely solicited, resulting in fair and reasonable pricing. This approach will allow staff to implement the project within the allotted time prescribed by the grant agreement.
The Department of Innovation and Technology has done extensive market research on Access Control integration and found that Genetec, currently deployed for the BRT Project, is an open platform with an enterprise solution that matches the Video Management System. For cost optimization and effective utilization, it was determined that AC Transit should standardize all enterprise video management and access control platforms. This platform will be used throughout the District to replace the older ageing hardware solution. Currently the Department of Innovation and Technology is working on a project plan and seeking funds to update all District sites and buses to the standard model and will provide a plan and estimated budget for each site at a later time.
Staff has not identified any disadvantages.
ALTERNATIVES ANALYSIS:
Staff considered deferring this project until additional funding can be secured for a comprehensive District Wide Security/Access Control project to be implemented; however, this is not recommended, as the grant funding will expire before additional funds can be secured.
Staff had considered conducting a formal Invitation for Bid, but the timeline to complete the competitive procurement process would significantly impact the time allowed to expend the grant funds. Staff instead chose to utilize the Sourcewell Purchasing agreement to complete this project in the timeframe allotted by the grant agreement.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Staff Report 18-214 Solicitation for Division 6 (Hayward) Security Enhancements Construction 09/12/2018
Staff Report 15-137 Report on TSA Baseline Assessment for Security Enhancement 06/10/2015
Staff Report 17-023 Application for California Proposition 1B Security Funds 05/10/2017
ATTACHMENTS:
None
Approved by:
Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Reviewed by:
Denise C. Standridge, General Counsel
Claudia L. Allen, Chief Financial Officer
Ahsan Baig, Chief Information Officer
Joe Callaway, Director of Capital Projects
Chris Andrichak, Director of Management and Budget
Phillip Halley, Contracts Compliance Administrator
Gene Clark, Director of Procurement
Prepared by:
Stephen P. Stanley, Project Manager