TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, Board Administrative Officer/District Secretary
SUBJECT: Regular Meetings of the Board of Directors for Calendar Year 2026
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider review and adoption of the 2026 regular Board meeting schedule.
Staff Contact:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Body
STRATEGIC IMPORTANCE:
This report has been prepared for administrative purpose and has no strategic importance.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report.
BACKGROUND/RATIONALE:
Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.
Regular meetings of the Board of Directors are held on the second and fourth Wednesday of each month at 5:00 p.m., except in August, November, and December, when only one meeting is scheduled. The District Secretary reviewed the 2026 holiday calendar and identified one conflict with Veterans Day in November 2026. Additionally, staff noted a potential conflict between the Transit Research Board Annual Conference and the Board meeting on January 14; however, a date change may not be necessary, as no Board members are currently scheduled to attend the conference.
In addidtion, Directors may request that other dates be considered for inclusion in the list of hilidays (with justification). Should the Board decide to include any additionals regular meeting dates as holiday, the District Secretary requests that the Board advise as to the date(s) the regular Meeting(s) will be rescheduled to.
The District Secretary and General Manager have met to review the list of meetings for the coming year. Aside from any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2026 be adopted as follows:
|
Meeting Date |
Holidays/Conferences |
|
January 14 |
January 11th - 15th - TRB Annual Conference, Washington, D.C. |
|
January 28 |
Monday, January 19th - Martin Luther King Jr. Day |
|
February 11 |
|
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February 25 |
Monday, February 16th - President’s Day |
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March 11 |
|
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March 25 |
|
|
April 8 |
April 12th -14th - APTA Legislative Conf. (location TBA) |
|
April 22 |
|
|
April 29 (Board Retreat 9:00 a.m.) |
|
|
May 13 |
May 15th - 19th - APTA Bus Roadeo, Salt Lake City, UT May 17th-20th - APTA Mobility , Salt Lake City, UT May 20th - CTA Spring Legislative Conference, Sacramento, CA |
|
May 27 |
Monday, May 25th - Memorial Day |
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June 10 |
|
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June 24 |
Friday, June 19th - Juneteenth |
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July 8 |
|
|
July 22 |
Saturday, July 4th - Independence Day |
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August 12 |
|
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September 9 |
Monday, September 7th - Labor Day |
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September 23 |
|
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September 30 (Board Retreat 9:00 a.m.) |
|
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October 14 |
October 4th - 7th APTA TRANSform, Chicago, IL |
|
October 28 |
|
|
November 18 |
November 5th -7th CTA Annual Conference, Sacramento, CA Wednesday, November 11th - Veterans’ Day |
|
December 9 |
Friday, December 25th - Christmas Day |
ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.
ALTERNATIVES ANALYSIS:
Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)
ATTACHMENTS:
1. 2026 Calendar
Prepared by:
Jelena Harada, Assistant District Secretary
Approved/Reviewed by:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Salvador Llamas, General Manager/Chief Executive Officer