TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Board Policy 314 - Capital Plan & Projects Policy
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving non substantive amendments to Board Policy 314 - Capital Plan & Projects Policy.
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
Having clear and concise financial policies helps District staff maximize use of existing and new revenues.
BUDGETARY/FISCAL IMPACT:
There are no direct fiscal impacts from the amendments to this policy.
BACKGROUND/RATIONALE:
Board Policy 314 establishes a process for submission of capital projects and a Capital Improvement Plan (CIP) to the General Manager and then to the Board for approval. The CIP is a 5-year capital plan that is to be updated every two years.
Staff proposes the following changes that update and clarify the policy without making any major changes to the processes of capital planning or composition of the CIP.
• Updates the opening language in section IV as the CIP has been adopted.
• Updates the membership of the Capital Programming Committee and adds the Strategic Plan as a consistency requirement.
• Modifies the capital project approval criteria to:
o Reference the District’s approved Asset Management plan which contains the Federal Transit Administration requirements.
o Look at the age of an asset as compared to its useful life.
o Consider potential funding sources, as the exact sources may not be known when a project is considered for approval.
• Clarify the discussion of eligible costs and add definition of the costs associated with software systems implementation.
• Minor wording changes in section V. Authority.
The changes are based on staff experience in assembling and adopting the current CIP and in view of the pending two-year update as specified in the policy.
ADVANTAGES/DISADVANTAGES:
The advantage of approving these amendments is to ensure the policy reflects the practical elements of the capital planning process. There are no disadvantages staff can identify.
ALTERNATIVES ANALYSIS:
The amendments discussed are the primary ones that staff considered.
PRIOR RELEVANT BOARD ACTION/POLICIES:
None
ATTACHMENTS:
1. Board Policy 314 - Capital Plan & Projects Policies, with amendments
Prepared by:
Chris Andrichak, Acting Deputy Chief Financial Officer
In Collaboration with:
Evelyn Ng, Capital Planning & Grants Manager
Approved/Reviewed by:
Claudia L. Allen, Chief Financial Officer
Jill A. Sprague, General Counsel
Linda A. Nemeroff, District Secretary