TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: Board Policy 211 - Lactation Accommodation Policy
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider approving amendments to Board Policy 211 - Lactation Accommodation Policy.
Staff Contact:
James Arcellana, Executive Director of Human Resources
Body
STRATEGIC IMPORTANCE:
Goal - High-Performing Workforce
The purpose is to provide continued guidelines for promoting a lactation friendly work environment and to support employees who require lactation accommodation in the workplace, consistent with applicable state and federal requirements.
BUDGETARY/FISCAL IMPACT:
There is no budgetary or fiscal impact associated with amending this policy.
BACKGROUND/RATIONALE:
Board Policy 211 was adopted in 2020 and last reviewed for potential amendments in 2023.
Staff conducted a routine regulatory review and determined that this policy remains in compliance with both federal and state requirements. Updates were made to add clarity and to reflect current organizational structure.
Staff recommends the following amendments:
The title of the group in charge of administering Board Policy 211 has been corrected from the “Leave Management Department” to the “Leave Management Unit” throughout the policy.
Section III. A. 1. Facilities - Subsection (g) has been added to clarify that facilities used for lactation accommodations shall be shielded from view and free from intrusion by coworkers and members of the public.
Section III. B. 3. Request Procedure - Language has been added to clarify that the time for lactation accommodations shall, when possible, run concurrently with paid rest periods in accordance with applicable law.
ADVANTAGES/DISADVANTAGES:
The advantage of amending this policy is that it adds clarity for employees seeking access to lactation accommodations while ensuring consistency with applicable law. There are no disadvantages associated with the recommended course of action.
ALTERNATIVES ANALYSIS:
There are no alternatives to the course of action recommended in this report.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 211 - Lactation Accommodation Policy
ATTACHMENTS:
1. Board Policy 211 - Lactation Accommodation Policy
Prepared by:
Eric Gonzalez, Human Resources Manager
In Collaboration with:
James Arcellana, Executive Director of Human Resources
Approved/Reviewed by:
James Arcellana, Executive Director of Human Resources
Aimee L. Steele, General Counsel/Chief Legal Officer