TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, Board Administrative Officer/District Secretary
SUBJECT: Regular Meetings of the Board of Directors for Calendar Year 2025
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider adopting the revised 2025 regular Board meeting schedule.
Staff Contact:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Body
STRATEGIC IMPORTANCE:
This report has been prepared for administrative purpose and has no strategic importance.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report.
BACKGROUND/RATIONALE:
Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.
At the November 13, 2024, Board meeting, staff was directed to report back in December with a recommendation to reconsider the retreat date and consider the Board Members’ possible attendance at the National Association of City Transportation Officials (NACTO) Conference.
Staff recommends scheduling the retreat on April 30th. The remainder of the schedule has been provided as pursuant to Board Policy 101.
It is recommended that the regular meeting schedule for 2025 be adopted as follows:
|
Meeting Date |
Holidays/Other Conflicts |
|
January 8 |
January 5th - 9th - TRB Annual Conference |
|
January 22 |
Monday, January 20th - Martin Luther King Jr. Day |
|
February 12 |
|
|
February 26 |
Monday, February 17th - President’s Day |
|
March 12 |
|
|
March 26 |
|
|
April 9 |
April 4th - 8th APTA International Bus Roadeo, Austin, Texas |
|
April 23 |
|
|
April 30 (Board Retreat 9:00 a.m.) |
|
|
May 14 |
May 8th-9th CTA Spring Legislative Conference May 18th-20th APTA Legislative Conference |
|
May 28 |
Monday, May 26th - Memorial Day May 28th- 31st NACTO Conference |
|
June 11 |
Thursday, June 19th - Juneteenth |
|
June 25 |
|
|
July 9 |
Friday, July 4th - Independence Day |
|
July 23 |
|
|
August 6 |
|
|
September 10 |
Monday, September 1st - Labor Day |
|
September 24 |
September APTA Transform Conference TBD |
|
October 8 |
|
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October 22 |
|
|
October 29 (Board Retreat 9:00 a.m.) |
|
|
November 12 |
November 5-7 CTA Annual Conference Tuesday, November 11th - Veterans’ Day Observed |
|
December 10 |
Thursday, December 25th - Christmas Day |
ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.
ALTERNATIVES ANALYSIS:
Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)
ATTACHMENTS:
None
Prepared by:
Jelena Harada, Assistant District Secretary
Approved/Reviewed by:
Linda A. Nemeroff, Board Administrative Officer/District Secretary
Michael A. Hursh, General Manager/Chief Executive Officer