TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Contract Amendment for BRT Community Outreach Services
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to amend contract 2018-1437 for community outreach and public engagement services for the Bus Rapid Transit (BRT) Project and to exercise the second option year.
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STRATEGIC IMPORTANCE:
Goal - Strong Public and Policymaker Support
Initiative - Infrastructure Modernization
The resulting work of this amendment will ensure the public's awareness and safe use of the new BRT service.
BUDGETARY/FISCAL IMPACT:
The contract is funded out of the BRT Project budget. This contract extension has a maximum cost of $1,040,372 for community outreach services through August 2021, but the District does not expect to spend any of this amount as the remaining budget will allow services to continue until November 2020. The additional budget afforded by the second option year is then available if further services are required and/or the current remaining amount is exceeded.
BACKGROUND/RATIONALE:
On May 2, 2018, a solicitation was issued for community outreach services in support of BRT construction and implementation. L. Luster & Associates was awarded the contract on July 11, 2018. This award contained two one-year pre-priced options. Under the current contract, L. Luster & Associates is providing community outreach services for the District on the BRT project.
Major construction is nearing completion and BRT service is slated to launch in August 2020. Following the end of construction, L. Luster & Associates' services are needed to continue outreach and engagement through the end of the project, including completion of punch list items. Additionally, the contractor will continue to support the development and dissemination of safety-related information into the community prior to and after system launch. Contracted staff will also serve as...
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