TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Active Contracts Spend Report
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider receiving the Semi-annual Report on the Status of Active Contracts and Spending Amounts over $250,000.
Staff Contact:
Chris Andrichak, Chief Financial Officer
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
This report provides a detailed accounting of contract spending for all active contracts throughout the District over $250,000. Additionally, it provides an effective tool for staff and the Board to monitor contract activity.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report. Any budget impact was previously addressed at the time of each contract award or purchase order issuance.
BACKGROUND/RATIONALE:
Board Policy 465 requires that the Board of Directors review the status of all contracts over $250,000 administered by the District. This point-in-time report contains accounting information of all active contracts on the first half of Fiscal Year 2022-23 including the purpose, effective and expiration dates, contract value, and the amounts paid through the end of December 2022.
ADVANTAGES/DISADVANTAGES:
This report allows Executives, Department Directors and Project Managers to effectively monitor spending and to take steps to improve their contract administration activities where appropriate.
ALTERNATIVES ANALYSIS:
This report is provided for informational purposes and fulfills the reporting requirements established under Board Policy 465.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 465- Procurement Policy
ATTACHMENTS:
1. Contract Spend Report Q2 FY22-23
Prepared by:
Michael Silk, Procurement and Materials Assistant Director
Fred Walls, Procurement and Materials Director
Approved/Reviewed by:
Willia...
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