TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: East Bay Paratransit Software Implementation
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to expend additional funds for Project Management Oversight (PMO) services required to implement the East Bay Paratransit Consortium's (EBPC's) Software, up to $1,115,477.
Staff Contact:
Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Ahsan Baig, Chief Information Officer
Body
STRATEGIC IMPORTANCE:
Goal - Convenient and Reliable Service
Initiative - Service Quality
PMO services for successful implementation of EBPC software and contactless payment system integration are essential to deploy integrated scheduling system which will enhance EBP's operational efficiency and improve the customer experience for paratransit riders.
BUDGETARY/FISCAL IMPACT:
On April 24, 2024, the Board of Directors authorized the General Manager to enter into a three-party contract with Spare Labs, Inc., provider of the scheduling software application, in concert with the Bay Area Rapid Transit District (BART) in the amount of $4,566,000. The District's share of the cost of that contract with Spare Labs, Inc. (Spare Labs) is approximately 69% of the total cost ($3,149,315).
In addition to the Spare Labs software purchase, there are other associated costs with this project. These are identified in the table below:
Other Implementation Project Costs
Total Cost
69% District Share
Project Management Oversight (PMO) services to oversee Spare's implementation
$755,800
$521,502
Integration of EBP's contactless payment application
$250,000
$172,500
Project contingency (cost reserves)
$610,833
$421,475
Other Implementation Project Costs Total
$1,616,633
$1,115,477
The above associated costs, less contingency (cost reserves), are included in the District's FY 24-25 and FY 25-26 Purchased Transpo...
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