TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Amendments to Board Policy 465
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider the adoption of Resolution 24-038 approving a revised Board Policy 465 - Procurement Policy ("Policy"). [Passage of the Resolution by a four-fifths vote (six affirmative votes) is required pursuant to section 22050 of the California Public Contract Code.]
Staff Contact:
Chris Andrichak, Chief Financial Officer
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
The proposed amendments to the Policy will help maintain compliance with the requirements of the California Public Contract Code and established best practices. It will also clarify the process required for the procurement of goods, services, and public works and expedite procurements.
BUDGETARY/FISCAL IMPACT:
Outside of staff time, no additional costs are required to improve and implement the proposed changes to the Policy.
BACKGROUND/RATIONALE:
The proposed changes to the Policy focus on enhancing clarity, improving efficiency, and aligning District procurement practices with current needs and state requirements. The changes were developed in conjunction with outside procurement counsel and reviewed by other departments. The changes in wording and organization make the redline version, while attached, difficult to review. Therefore, staff has prepared a summary of the proposed changes to the Policy, which is included below.
Definitions
* Three defined terms were removed since they were unnecessary or no longer referenced in the Policy: Cardinal Change, Debarment, Vendor Performance Management.
* Six defined terms were added to clarify terms used in the Policy: Fair and Reasonable, Formal Solicitation, Maintenance Services, Public Works, Single Source (vs Sole Source), and Unsolicited P...
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