TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: Contract Award for CAD/AVL Maintenance
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to execute a five-year contract with Clever Devices Ltd. for the continued provision of hardware warranty, software maintenance, system hosting, and professional services in an amount not to exceed $6,790,270, plus optional professional services.
Staff Contact:
Ahsan Baig, Chief Information Officer
Body
STRATEGIC IMPORTANCE:
Goal - High-Performing Workforce
Initiative - Service Quality
Clever Devices provides a mission critical Computer Aided Dispatch/Automated Vehicle Location (CAD/AVL) system that supports real-time service operations, dispatch, two-way voice communications, vehicle monitoring, General Transit Feed Specification (GTFS) real-time data for Websites and Mobile Applications, and various analytics reporting systems. Continued maintenance and system hosting through this contract ensures system reliability and positions AC Transit to transition to a modern, cloud-based infrastructure hosted on Microsoft Azure.
BUDGETARY/FISCAL IMPACT:
The base five-year agreement totals $6,790,270, covering hardware warranty, software maintenance, hosting services, Azure migration, integrated software modules, and as-needed professional services. Monthly and one-time costs are detailed in the following table:
Item
Monthly Cost
Total 5-year Cost
Hardware Warranty
$11,413
$684,800
Software Maintenance
$48,227
$2,893,620
OTAVA Hosting Year 1
$26,962
$323,544
Azure Hosting Years 2-5
$37,955
$1,821,840
Integrated Modules (Record Logger, Celrado, GTT, etc.)
N/A
$312,496
Azure Migration Services (One-time)
N/A
$153,970
As-Needed Professional Services
$10,000
$600,000
Total
$6,790,270
Funding for this agreement is included in the Department of Innovation and Technology's FY 2025-26 Operating Budget...
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