TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: Board Policy 226 - Relocation Policy
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider approving amendments to Board Policy 226 - Relocation Policy.
Staff Contact:
James Arcellana, Interim Executive Director of Human Resources
Body
STRATEGIC IMPORTANCE:
Goal - High-Performing Workforce
Initiative - Employee Recruitment, Training and Retention
Board Policy 226 supports the District's strategic goal of cultivating a high-performing workforce by enabling the District to offer relocation assistance for key management-level roles that require competitive recruitment beyond the local region. The policy ensures such employment offers are extended equitably, with clear guidelines on allowable reimbursable expenses, financial caps, and required supporting documentation for approved expenses.
BUDGETARY/FISCAL IMPACT:
There is no budgetary or fiscal impact associated with this report. Budgetary impact will only occur if and when the relocation policy is utilized.
BACKGROUND/RATIONALE:
Board Policy 226 - Relocation Policy was originally adopted to provide authority to the General Manager to authorize reimbursement for qualified relocation expenses as part of recruiting for specified management level and above positions.
Staff recommends amending the policy to clarify allowable reimbursements, remove references to an IRS document that is no longer relevant, increase the time an applicant must remain with the District in order to be exempt from a repayment obligation, add a requirement to provide multiple quotes if seeking reimbursement for professional moving services, and increase the reimbursement amount that is within General Manager authority.
The most significant recommended change is the increase in authority delegated to the General Manager. The increase in delegated authority from $10,000 to $30,000 is recommend...
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