TO: AC Transit Board of Directors
FROM: Kathleen Kelly, Interim General Manager/Chief Executive Officer
SUBJECT: Contracts Spend Report
BRIEFING ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider receiving the Semi-Annual Report on the Status of Active Contracts and Spending Amounts over $250,000 for the first half of Fiscal Year 2024-25.
Staff Contact:
Chris Andrichak, Chief Financial Officer
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
This report provides an effective tool for staff and the Board to monitor activity on contracts over $250,000.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report. Any budget impact was previously addressed at the time of each contract award or purchase order issuance.
BACKGROUND/RATIONALE:
The attached report presents all of the District's third-party contracts that were active from July 2024 through December 31, 2024, over $250,000 in total value. This report does not contain property lease agreements, utility agreements, grant agreements, or interagency contracts.
The total cumulative spend against the contracts (inception-to-date) is $471,708,986. Several contracts of note on this report are on-call or as needed contracts, such as the temporary staffing contracts, on-call planning, on-call legal and on-call construction management agreements. These contracts are indefinite delivery and indefinite quantity, meaning they are spent and budgeted as needed by the District. No amounts are paid on the contracts without internal review and approval of invoices by the project managers, accounts payable, and the warehouse staff (if receiving goods). The note on item 99 is overage costs that were incurred on the District staff for additional bottled water service associated with additional division needs. These costs may be carried over to the new extension as a credit.
ADVANTA...
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