TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Request for Qualifications for On-call Planning Services
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider authorizing the issuance of a Request for Qualifications for On-call Planning Services.
Staff Contact:
Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Body
STRATEGIC IMPORTANCE:
Goal - Convenient and Reliable Service
Initiative - Service Quality
The On-call Planning contracts will permit the District to more quickly and efficiently procure consultant services to develop plans and projects that support District goals and objectives.
BUDGETARY/FISCAL IMPACT:
There is no financial or budgetary impact associated with this action because it only establishes a pre-selected pool of qualified consultant firms. Funding for individual projects would be identified prior to issuing task orders.
BACKGROUND/RATIONALE:
District projects frequently require specialized planning expertise to support or supplement the efforts of staff. These efforts include but are not limited to, service planning; infrastructure planning; policy development; traffic engineering; grant application preparations; data analysis and public engagement. The Board approved solicitation of existing on-call Planning services in 2019 and awarded the on-call planning contracts to three firms in September 2020 (SR 19-157 and 19-157a). The existing on-call planning services contracts are well utilized but expire in December 2025. Staff is seeking the Board authorization to issue solicitation for new on-call planning services.
Up to four (4) firms will be selected from qualified proposers to provide these services for the District. Each firm will be limited to an annual amount of $1,000,000 with a maximum aggregate of $5.0 million over five years. The minimum amount for each task order will be $2,500. Each contract will have a five...
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