TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: Report on Active Contracts
BRIEFING ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider receiving the Annual Report on Active Contracts over $250,000.
Staff Contact:
Chris Andrichak, Chief Financial Officer
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
This report provides a detailed accounting of contract spending for all active contracts throughout the District over $250,000. Additionally, it provides an effective tool for staff and the Board to monitor contract activity.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report. Any budget impact was previously addressed at the time of each contract award or purchase order issuance.
BACKGROUND/RATIONALE:
Board Policy 465 requires that the Board of Directors review the status of all contracts over $250,000 awarded by the District on an annual basis. This point-in-time report contains accounting information of all active contracts during Fiscal Year 2024-25, including the purpose, effective and expiration dates, contract value, and the amounts paid.
ADVANTAGES/DISADVANTAGES:
This report allows Executives, Department Directors and Project Managers to effectively monitor spending and to take steps to improve their contract administration activities where appropriate.
ALTERNATIVES ANALYSIS:
This report is provided for informational purposes and fulfills the reporting requirements established under Board Policy 465.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 465-Procurement Policy
ATTACHMENTS:
1. Contracts Spend Report FY24-25
Prepared by:
Fred Walls, Procurement and Materials Director
Approved/Reviewed by:
Chris Andrichak, Chief Financial Officer
Aimee L. Steele, General Counsel/Chief Legal Officer