TO: AC Transit Board of Directors
FROM: Salvador Llamas, General Manager/Chief Executive Officer
SUBJECT: Relocation Limit Exception
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider approving an exception to Board Policy 226 - Relocation Policy granting the General Manager authority to approve an additional $20,000 in relocation expense reimbursement for the newly hired Chief Operating Officer (COO).
Staff Contact:
Salvador Llamas, General Manager/Chief Executive Officer
James Arcellana, Executive Director of Human Resources
Body
STRATEGIC IMPORTANCE:
Goal - High-Performing Workforce
Initiative - Employee Recruitment, Training and Retention
Approving the additional relocation expense reimbursement amount for the newly hired COO ensures the District will continue to attract and retain top executive talent. This will support a smooth transition for the newly hired COO and reflects the District's commitment to competitive hiring practices.
BUDGETARY/FISCAL IMPACT:
Approval of this exception to Board Policy 226 (Attachment 1), will cost the District up to?$20,000 in receipt-based reimbursements and/or payments for actual costs incurred. While this amount was not budgeted for, there are funds available in the Operations Department budget from savings in other areas that will be used to pay the expense.
BACKGROUND/RATIONALE:
The District's new Chief Operating Officer will begin employment on September 2, 2025, relocating with his partner and children from Indianapolis, Indiana, to the Bay Area. Board Policy 226 permits the General Manager to reimburse up to $10,000 in relocation expenses, and that full amount has already been authorized. The limit set in Board Policy 226 was set in 2016. Staff believes it is in need of an increase and will be coming back to the board to update the policy at a later date.
The costs for a family to move cross-country could easily exceed the policy limit. Approving an exception to t...
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