TO: AC Transit Board of Directors
FROM: Pamela Caronongan, Board Administrative Officer/District Secretary
SUBJECT: Quarterly Travel and Meeting Expenses
BRIEFING ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider receiving the FY 2025-26 Fourth Quarter Travel and Meeting Expense Report for the Board of Directors.
Staff Contact:
Pamela Caranongan, Board Administrative Officer/District Secretary
Body
STRATEGIC IMPORTANCE:
This report is provided for administrative purposes and, therefore, has no strategic importance.
BUDGETARY/FISCAL IMPACT:
For FY 2025-26, each Board Director’s budget allotment is $8,640 for travel and meeting expenses related to District business, with the Board President receiving an extra $3,000 during each half of the fiscal year. Total expenses for the Fourth Quarter of FY 2025-26 amounted to $ 19,637.77.
BACKGROUND/RATIONALE:
Board Policy No. 155 requires that the Board of Directors receive an itemized quarterly summary of all Board related travel, meeting and miscellaneous expenses reimbursed under the policy. A report of the expenses for each Director is provided in Attachment 1. In addition, the year-to-date expense total for each Director is provided in Attachment 2.
ADVANTAGES/DISADVANTAGES:
This report is provided to the Board in the interest of transparency with regard to travel and miscellaneous expenses incurred by the Board of Directors.
ALTERNATIVES ANALYSIS:
This report is provided for information only.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy No. 155 - Travel, Meeting and Miscellaneous Expense Reimbursement for Directors and Board Officers.
ATTACHMENTS:
1. FY 2025-26 Fourth Quarter Board Directors Travel/Meeting Expense Report
2. Board Year-to-date Expense Total
Prepared by:
David W. Low, Administrative Specialist
Approved/Reviewed by:
Jelena Harada, Assistant District Secretary
Pamela Caronongan, Board Administrative Officer/District Secretary