TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Extend and Increase Contract with Arcadis, Inc.
ACTION ITEM
AGENDA PLANNING REQUEST: ?
RECOMMENDED ACTION(S):
Title
Consider authorizing the General Manager to extend the current contract with Arcadis, Inc., for two years from December 31, 2024 to December 31, 2026, and increase the Contract Change Order threshold from 28% to 30% to allow for completion of the existing scope of work.
Staff Contact:
Ahsan Baig, Chief Information Officer
Body
STRATEGIC IMPORTANCE:
Goal - Safe and Secure Operations
Initiative - Service Quality
Extending the contract with Arcadis Inc., will ensure the completion of Clever Device Secure Bus Technology and the Bi-Directional Interface between the Clever Devices and Hastus software systems.
BUDGETARY/FISCAL IMPACT:
The Arcadis contract was awarded for $1,525,808 on September 10, 2014, and contract change orders will total $465,268, for a total of $1,991,076 or 30% over original. Prior staff reports have approved change orders up to $423,001 (28% over original), and so an additional $42,267 in contract authority is required. There is sufficient existing budget in the project for the contract increase.
BACKGROUND/RATIONALE:
The Arcadis (previously known as the IBI Group) consulting firm was awarded contract 2014-1288 in order to assist the District in procuring a new computer aided dispatching and automated vehicle location (CAD/AVL) system. Arcadis was the "owner's representative" or project manager from procurement of the initial contract through the current end contract date of December 31, 2024. Arcadis has assisted in the planning and implementation of every facet of the District's CAD/AVL system. This included the production of the initial system requirements, development of the request for proposal which led to the contract award to Clever Devices vendor, adherence to those requirements and prepar...
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