TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: On-Call Architectural and Engineering Services
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving a modification to the release of a solicitation for On-Call Architectural and Engineering (A&E) services approved on October 10, 2018, to include a three-year offering period and a five-year period of performance.
Body
BUDGETARY/FISCAL IMPACT:
There is no immediate impact to budget, as this solicitation will simply create a pool of contracts available as needed for future individual contract task orders. Funding for the task orders will be identified when the services are required.
BACKGROUND/RATIONALE:
On October 10, 2018, the Board approved the release of a solicitation for on call A&E contracts. That request included a three year term for both the offering period and the performance period. In preparing the solicitation, the Director of Capital Projects determined that it would be in the best interest of the District to extend the period of performance beyond the offering period so that task orders issued late in the offering period could be completed within the contract period of performance. The General Counsel and the Procurement Director concurred with this request. Accordingly, the request for permission to solicit is modified to include a three-year offering period and a five-year period of performance. With this modification, task orders can be issued up until the end of the third year of the contract and all work from the task orders must be completed by the end of the fifth year of the contract.
[DCS3]ADVANTAGES/DISADVANTAGES:
[DCS4]There is no disadvantage to modifying this solicitation to allow a longer period of time in which to complete the tasks.
ALTERNATIVES ANALYSIS:
Staff considered not establishing a period of performance beyond the offering period but that would have limited the effective offering period to just over a year because A&E ...
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