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Report ID: 19-196   
Type: Regular - Operations
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 6/12/2019 Final action:
Recommended Action: Consider approving amendments to Board Policy 232: Attendance.
Attachments: 1. STAFF REPORT, 2. Att.1. Board Policy 232 and Administrative Regulation 232A, 3. Att.2. Proposed Board Policy 232 Attendance
TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Amendments to Board Policy 232- Attendance

ACTION ITEM

RECOMMENDED ACTION(S):

Title
Consider approving amendments to Board Policy 232: Attendance.

Body
BUDGETARY/FISCAL IMPACT:

The updates to this policy will have no direct financial impact. Indirect financial impact to implementing this updated policy and associated administrative regulations will overall be positive, but difficult to calculate. Reduced employee absenteeism is associated with higher productivity, higher employee morale and reduced overtime.

BACKGROUND/RATIONALE:

Chronic unexcused absenteeism can have a significantly negative effect on providing reliable service to customers, employee morale and overall productivity. The District adopted Board Policy No. 232, Attendance on March 28, 1990, and the policy has not been updated since that time. The current policy and administrative regulation are difficult to understand due to the need to calculate excessive absenteeism based a percentage of "absences" from the total time worked in the last six months or shorter time frame. The lack of clarity and the difficulty in tracking the percentage of absences has created an impediment to accurately assess good and poor attendance.
The purpose of the amendments to this policy is to update the standards and definitions for the terms related to attendance and establish an expectation of adequate attendance as a requirement for employment at the District. The proposed amendments to Board Policy 232, and anticipated administrative regulation, will simplify calculating excessive absenteeism and provide clarity on attendance standards for both employees and managers.
The effective date of this updated policy will be July 1, 2019. The administrative regulations associated with this policy are currently being drafted in collaboration with key stakeholders.

ADVANTAGES/DISADVANTAGES:

If approved, the amendments will p...

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