TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Award of A&E On-Call Contracts
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider awarding six (6) on-call Architectural and Engineering (A&E) contracts to Parsons Transportations Group, Inc.; Chow Engineering, Inc.; Interactive Resources, Inc.; STV, Inc.; Mott MacDonald, LLC.; and Kimley Horn & Associates, Inc.
Body
BUDGETARY/FISCAL IMPACT:
There is no immediate fiscal impact from the award of these contracts. Only when a task order is issued under one of the six on-call contracts will there be an impact. The maximum value of each individual tasking will be equal to the unused portion of the annual allocation for that specific contractor. The minimum value of each task order is $2,500.
BACKGROUND/RATIONALE:
On-Call A&E contracts will provide the District with access to specialized architectural and engineering services as well as short-term staff augmentation to accommodate the capital project's program needs. These needs cover a variety of A&E areas, which include, but are not limited to, architectural, civil, structural, mechanical, electrical, landscape, cost and scheduling. Many of these specialties are only needed for a limited time period ranging from weeks to months, depending on the specific project need.
The original "Permission to Solicit" authorized by the Board on January 23, 2019, provided for up to five contract awards. After evaluation of the Statements of Qualifications received in response to the Request for Qualifications, staff is requesting the award be increased to six contracts. The reasons for increasing the award from five to six include:
1. The evaluation results indicate that the top six firms are tightly clustered in the competitive range (80% and above). See Table 4 below.
2. There is a significant gap between the top six firms (over 80%) and the next highest firm at 65%.
3. The addition of the sixth firm expands the breadth of th...
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