TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Contract Option for PeopleSoft Hosting Services
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving the second of two one-year extension options on contract 2013-1234 with Sierra-Cedar, Inc. for PeopleSoft hosting services.
Body
STRATEGIC IMPORTANCE:
Goal - High-Performing Workforce
Initiative - Financial Efficiency and Revenue Maximization
PeopleSoft is an Enterprise Resource Planning (ERP) Platform, a business-essential software used in the District for human resources, purchasing, contracts, finances, payroll and operations. The PeopleSoft platform connects with many mission-critical operational software systems in the District and provides vital data elements. This is one of the core technology platforms and needs to be up and running all the times for 24 x 7 bus operations.
BUDGETARY/FISCAL IMPACT:
The one (1) year contract extension will cost the District $450,000. This amount will supplement budgeted funds already allocated for Sierra-Cedar PeopleSoft hosting services for the balance of the 2020 fiscal year. Additional funds will be added to the FY2021 budget to cover expenses to February 2021.
BACKGROUND/RATIONALE:
The District began the Finance-Human Resources (FHR) project in 2007 to upgrade its existing PeopleSoft Human Capital Management (HCM) application and to implement both PeopleSoft Financials (FIN) and Portal, forming the three (3) 'pillars' of its system. Staff determined it would be safer and more cost-effective to have the application installed, monitored, and supported offsite at a "hosting provider" with more robust facilities and with technical staff available 24x7. Initially, PeopleSoft was hosted with NaviSite; that contract expired in late 2013.
The District issued a Request for Proposals in February 2013 for PeopleSoft hosting services and received four (4) proposals in late March 2013. The technical and price proposals includ...
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