TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, District Secretary
SUBJECT: Regular Meetings of the Board of Directors for Calendar Year 2021
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider adopting the 2021 regular Board meeting schedule taking into consideration the District’s holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary.
Body
STRATEGIC IMPORTANCE:
This report has been prepared for administrative purposes and has no strategic importance.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report.
BACKGROUND/RATIONALE:
Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.
Regular meetings of the Board of Directors occur on the second and fourth Wednesday of each month at 5:00 p.m. The District Secretary has reviewed the District’s 2021 holiday schedule and has determined that there are no holidays that would conflict with a regular meeting.
In addition, Directors may request that other dates be considered for inclusion in the list of holidays (with justification). Should the Board decide to include any additional regular meeting dates as holidays, the District Secretary requests that the Board advise as to the date(s) the regular meeting(s) will be re-scheduled to.
The District Secretary and General Manager have met to review the list of meetings for the coming year. Notwithstanding any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2021 be adopted as follows:
|
Meeting Date |
Holidays/Other Conflicts |
|
January 13, 2021 |
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January 27, 2021 |
Monday, January 18th - Martin Luther King Jr. Day January 21-29 - TRB Annual Virtual Conference |
|
February 10, 2021 |
Monday, February 15th - President’s Day |
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February 24, 2021 |
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March 10, 2021 |
TBD APTA Legislative Conference |
|
March 24, 2021 |
|
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March 31, 2021 (Board Retreat) |
|
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April 14, 2021 |
|
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April 28, 2021 |
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May 12, 2021 |
TBD APTA Bus & Paratransit |
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May 26, 2021 |
Monday, May 31st - Memorial Day |
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June 9, 2021 |
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June 23, 2021 |
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July 14, 2021 |
Sunday, July 4th - Independence Day Observed |
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July 28, 2021 |
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August 11, 2021 |
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September 8, 2021 |
Monday, September 6th - Labor Day |
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September 22, 2021 |
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September 29, 2021 (Board Retreat) |
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October 13, 2021 |
October 3-6 APTA Transform Conference |
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October 27, 2021 |
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November 10, 2021 |
Thursday, November 11th - Veterans’ Day November 18-20 - CTA Annual Conference |
|
December 8, 2021 |
Saturday, December 25th - Christmas Day |
ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.
ALTERNATIVES ANALYSIS:
Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)
ATTACHMENTS:
1. 2021 Calendar
Prepared by:
Jelena Harada, Assistant District Secretary
Approved/Reviewed by:
Linda A. Nemeroff, District Secretary
Michael A. Hursh, General Manager