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Report ID: 20-417   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 11/12/2020 Final action: 11/12/2020
Recommended Action: Consider receiving the Quarterly Report on the Status of Active Contracts and Spending Amounts over $250,000.
Attachments: 1. STAFF REPORT, 2. Att.1. Contracts Spend Report, 3. Master Minute Order

TO:                                          AC Transit Board of Directors                                          

FROM:                                          Michael A. Hursh, General Manager

SUBJECT:                     Active Contracts Spend Report                     

 

BRIEFING ITEM


RECOMMENDED ACTION(S):

 

Title

Consider receiving the Quarterly Report on the Status of Active Contracts and Spending Amounts over $250,000.

Body

 

STRATEGIC IMPORTANCE:

 

Goal - Financial Stability and Resiliency

Initiative - Financial Efficiency and Revenue Maximization

 

This report provides a detailed accounting of contract spending for all active contracts throughout the District.  Additionally, it provides an effective tool for staff and the Board to monitor contract activity.

 

BUDGETARY/FISCAL IMPACT:

 

There is no budgetary impact associated with this report.  Any budget impact was previously addressed at the time of each contract award or purchase order issuance.

 

BACKGROUND/RATIONALE:

 

Board Policy 465 requires that the Board of Directors review the status of all contracts over $250,000 awarded by the District on a quarterly basis.  This report contains detailed accounting information of all active contracts, including the purpose, effective and expiration dates, contract value, and the amounts paid to date.

 

ADVANTAGES/DISADVANTAGES:

 

This report allows Executives, Department Directors and Project Managers to effectively monitor spending and to take steps to improve their contract administration activities where appropriate.

 

ALTERNATIVES ANALYSIS:

 

This report is provided for informational purposes and fulfills the reporting requirements established under Board Policy 465.

 

PRIOR RELEVANT BOARD ACTION/POLICIES:

 

Board Policy 465-Procurement Policy                     

ATTACHMENTS:

 

1.                     Contracts Spend Report

 

Prepared by:

Fred Walls, Acting Procurement and Materials Director

 

Approved/Reviewed by:

William Tonis, Director of Project Controls & Systems Analysis

Claudia L. Allen, Chief Financial Officer

Jill A. Sprague, General Counsel