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Report ID: 18-211f   
Type: Regular - Planning
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 10/27/2021 Final action: 10/27/2021
Recommended Action: Receive a report on the various contracting scenarios and associated cost estimates for the District's Joint Powers Agreement Transit Shelter Program; and 1) Consider the following scenarios, excluding Scenario A (the current contract structure): - Scenario B: implement two separate contracts: one contract for cleaning and one contract for advertising, repairs, installations, and relocations; - Scenario C: implement three separate contracts: one contract for cleaning, one contract for advertising revenue, and one contract for repairs, installations, and relocations; - Scenario D: bring cleaning in-house and implement two separate contracts: one contract for advertising revenue and one contract for installations and relocations; or - Scenario E: bring cleaning, installation, and repairs in-house and implement one contract for advertising revenue. 2) Authorize the issuance of solicitation(s) associated with the selected scenario chosen by the Board.
Attachments: 1. STAFF REPORT, 2. Att.1. Cost Estimates Table Summary, 3. Att.2. Cost Estimates Table, 4. Att.3. Presentation, 5. Att.4. Shelter Location Map, 6. Master Minute Order
TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Bus Shelter Contract - Cost Estimates

ACTION ITEM

RECOMMENDED ACTION(S):

Title
Receive a report on the various contracting scenarios and associated cost estimates for the District's Joint Powers Agreement Transit Shelter Program; and

1) Consider the following scenarios, excluding Scenario A (the current contract structure):

- Scenario B: implement two separate contracts: one contract for cleaning and one contract for advertising, repairs, installations, and relocations;
- Scenario C: implement three separate contracts: one contract for cleaning, one contract for advertising revenue, and one contract for repairs, installations, and relocations;
- Scenario D: bring cleaning in-house and implement two separate contracts: one contract for advertising revenue and one contract for installations and relocations; or
- Scenario E: bring cleaning, installation, and repairs in-house and implement one contract for advertising revenue.

2) Authorize the issuance of solicitation(s) associated with the selected scenario chosen by the Board.
Body

STRATEGIC IMPORTANCE:

Goal - Convenient and Reliable Service
Initiative - Service Quality

All transit trips begin at the bus stop. Shelters play a critical role in the quality of the customer experience by providing a safe and attractive place for waiting customers and a clear visual marker for customers looking to catch the bus. Ensuring that the District's bus stop infrastructure is well-maintained and that the District is responsive to rider feedback on bus shelters will help meet the District's Strategic Goals and Initiatives with regard to service.

BUDGETARY/FISCAL IMPACT:

The 1999 Transit Shelter Implementation Agreement and subsequent amendments including the current bridge contract are non-monetary contracts that do not require the District to pay Clear Channel Outdoor (CCO) for the services provided. Historically, the Distr...

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