TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Contract Award for Automatic Passenger Counters (APC) and Analytics Software
ACTION ITEM
RECOMMENDED ACTION(S):
Title
Consider approving the award of a three-year contract with two one-year options to Clever Devices to purchase, install, and support Automatic Passenger Counter (APC) equipment and analytics software.
Body
STRATEGIC IMPORTANCE:
Goal - Convenient and Reliable Service
Initiative - Service Quality
This contract of purchasing and installing Automatic Passenger Counter (APC) equipment and analytics software will optimize efficiency, improve security, and enhance resiliency. APCs on the buses are a core technology platform and need to be up and running all the time for 24 hours a day, seven days a week bus operations. Having a fleet that is 100% APC-equipped will provide accurate ridership count passenger load information (PLI) for passengers on all buses, will enhance service quality, and boost passenger confidence in AC Transit services during a pandemic and after.
BUDGETARY/FISCAL IMPACT:
The total contract cost over the initial three-year term is expected to be less than $1.7 million.
This includes initial capital implementation cost and three years of maintenance and support plus contingency. The first phase of implementation is funded by $656,000 of approved FY 2021-22 District capital funds. The current approved Capital Improvement Plan (CIP) includes an additional $437,000 for FY 2022-23 for the second phase of the project, which will be included in the FY 2022-23 capital budget.
Also included in the contract are ongoing hardware maintenance, software support, and hosting cost of $150,000 per year which will be included in the IT operating budget.
BACKGROUND/RATIONALE:
Approximately 80% of the District's vehicles are equipped with various APCs, distributed across all four operating divisions. This project aims to install APCs on the remain...
Click here for full text