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Report ID: 22-370   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 6/22/2022 Final action: 6/22/2022
Recommended Action: Consider authorizing the General Manager to negotiate and execute multiple sole source contracts with GIRO, Inc. for Hastus Software Licenses, Professional Services for Hastus upgrade, and Cloud Hosting Services.
Attachments: 1. STAFF REPORT, 2. Master Minute Order
TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: GIRO Contract Award for Hastus Software Upgrade and Hosting Services

ACTION ITEM

RECOMMENDED ACTION(S):

Title
Consider authorizing the General Manager to negotiate and execute multiple sole source contracts with GIRO, Inc. for Hastus Software Licenses, Professional Services for Hastus upgrade, and Cloud Hosting Services.
Body

STRATEGIC IMPORTANCE:

Goal - Financial Stability and Resiliency
Initiative - Service Quality

The Hastus software is used to design and manage bus service based on the Bus Operator workforce and bus coach availability. Hastus supports the financial and service quality strategic goals by 1) ensuring that plans for bus service meet the financial parameters, and workforce rules resulting from collective bargaining agreements; and 2) producing transit bus schedules and map-based service data required by numerous operational systems at the District.

BUDGETARY/FISCAL IMPACT:

The Fiscal Year 2022/2023 Capital Improvement Program includes an allocation of $ 2.9 million for the Hastus Upgrade Project. These funds would be used for a new service license agreement that includes upgrading thirteen (13) Hastus software modules; software maintenance service fees; and newly implemented cloud hosting services.

Hastus Upgrade Software Licenses Contract $500,000
Professional Services $1,560,000
IT Cloud Hosting Services $300,000 first year
($1,250,000 over 5 years)
Third party services and hardware/software $540,000

The software application maintenance fees and cloud services hosting agreements contain a 3% equitable adjustment for potential cost of living and labor rate increases. This is consistent with prior GIRO contracts. Ongoing maintenance costs and hosting fees will be included in the annual operating and maintenance budget for the Innovation and Technology Department.

BACKGROUND/RATIONALE:

Hastus is the District's ...

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