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Report ID: 21-360a   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 6/22/2022 Final action: 6/22/2022
Recommended Action: Consider extending the current contract with the Contra Costa Sheriff for six months from July 1 to December 31, 2022.
Attachments: 1. STAFF REPORT, 2. Master Minute Order
TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Contra Costa Sheriff Contract Extension

ACTION ITEM

RECOMMENDED ACTION(S):

Title
Consider extending the current contract with the Contra Costa Sheriff for six months from July 1 to December 31, 2022.
Body

STRATEGIC IMPORTANCE:

Goal - Safe and Secure Operations
Initiative - Service Quality

Extending the contract six months will allow for completion of the Contra Costa Sheriff contract audit, currently underway. The audit should provide a clearer understanding of expenses charged under the Contra Costa Sheriff contract and will allow the District to make more informed decisions about security services.

BUDGETARY/FISCAL IMPACT:

The contract extension is necessary to allow for completion and deliberation of options for Contra Costa security services, the extension is estimated to cost approximately $1.5 million for six months.

BACKGROUND/RATIONALE:

In July 2021, the Board requested an outside audit of the Contra Costa Sheriff contract and approved a six-month extension, to June 30, 2022, to give additional time for the procurement of an auditor and completion of the audit, along with consideration of the audit findings/recommendations. Unfortunately, the auditor procurement process experienced unforeseen delays and when it closed on April 28, 2022, there were no bids received to perform the audit services. After reaching out to parties that expressed interest, staff received feedback from one firm that they did not have the internal resources available to submit a bid at this time.

In consideration of timelines, staff moved to utilize the services of the existing auditor, Crowe LLP, under the terms of their current contract. Crowe has conducted similar audits for AC Transit in the past (i.e. East Bay Paratransit and accounts payable) and after agreeing to the scope of the project, an engagement letter was signed in May 2022. The audit is currently underway with ...

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