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Report ID: 22-432   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 8/10/2022 Final action: 8/10/2022
Recommended Action: Consider receiving the FY 2021-22 Fourth Quarter Travel and Meeting Expense Report for Directors and Board Officers.
Attachments: 1. STAFF REPORT, 2. Att.1. FY 2021-22 Fourth Quarter Directors and Officers Travel-Meeting Expense Report, 3. Att.2. Board Annual Expense Summary, 4. Master Minute Order

TO:                     AC Transit Board of Directors

FROM:                                             Linda A. Nemeroff, District Secretary

SUBJECT:                     Travel and Meeting Expenses for Directors and Board Officers

 

BRIEFING ITEM

AGENDA PLANNING REQUEST:  


RECOMMENDED ACTION(S):

 

Title

Consider receiving the FY 2021-22 Fourth Quarter Travel and Meeting Expense Report for Directors and Board Officers.

Body

 

STRATEGIC IMPORTANCE:

 

This report is provided for administrative purposes and, therefore, has no strategic importance.

 

BUDGETARY/FISCAL IMPACT:

 

Pursuant to Board Policy 155, each Director is allotted $9,000 per fiscal year for travel and meeting expenses related to District business, with the Board President receiving an extra $2,000 during each half of the fiscal year. For FY 2021-22, the Board elected implement a 10% reduction in their annual travel allotment which reduced the maximum allotment to $8,100 for each Director. Total expenses for the Fourth Quarter of FY 2021- 22 amounted to $8,817.29.

 

With regard to Board Officers, each Officer has an annual budget for travel and meeting expense reimbursement which was approved by the Board of Directors with the adoption of the District budget. Total expenses incurred by Board Officers during the Fourth Quarter of FY 2021-22 amounted to $2,715.25.

 

BACKGROUND/RATIONALE:

 

Board Policy No. 155 - Travel, Meeting and Miscellaneous Expense Reimbursement for Directors and Board Officers, provides that the Board of Directors receive an itemized quarterly summary of all travel, meeting and miscellaneous expenses reimbursed under the policy. A summary of expenses for each Director and Board Officer is provided in Attachment 1. In addition, the year-to-date expense total for each Director is provided in Attachment 2.

 

ADVANTAGES/DISADVANTAGES:

 

This report is provided to the Board in the interest of transparency with regard to travel and miscellaneous expenses incurred by the Board and Board Officers.

 

ALTERNATIVES ANALYSIS:

 

This report is provided for information only.

 

PRIOR RELEVANT BOARD ACTION/POLICIES:

 

Board Policy No. 155 - Travel, Meeting and Miscellaneous Expense Reimbursement for Directors and Board Officers.

 

ATTACHMENTS:

 

1.                     FY 2021-22 Fourth Quarter Directors and Officers Travel/Meeting Expense Report

2.                     Board Annual Expense Summary

 

Prepared by:

David Low, Administrative Specialist

 

Approved/Reviewed by:

Linda A. Nemeroff, District Secretary