TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager
SUBJECT: Active Contracts Spend Report
BRIEFING ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider receiving the Quarterly Report on the Status of Active Contracts and Spending Amounts over $250,000.
Body
STRATEGIC IMPORTANCE:
Goal - Financial Stability and Resiliency
Initiative - Financial Efficiency and Revenue Maximization
This report provides a detailed accounting of spending for all active contracts throughout the District over $250,000. Additionally, it provides an effective tool for staff and the Board to monitor contract activity.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report. Any budget impact was previously addressed at the time of each contract award or purchase order issuance.
BACKGROUND/RATIONALE:
Board Policy 465 requires that the Board of Directors review the status of all contracts over $250,000 administered by the District on a quarterly basis. This point-in-time report contains accounting information of all active contracts during the fourth quarter of Fiscal Year 2021-22 (Q4 FY22), including the purpose, effective, and expiration dates, contract value, and the amounts paid through the Q4 FY22.
ADVANTAGES/DISADVANTAGES:
This report allows Executives, Department Directors, and Project Managers to effectively monitor spending and to take steps to improve their contract administration activities where appropriate.
ALTERNATIVES ANALYSIS:
This report is provided for informational purposes and fulfills the reporting requirements established under Board Policy 465.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 465- Procurement Policy
ATTACHMENTS:
1. Active Contracts Spend Report Over $250k Q4 FY2022
Prepared by:
Michael Silk, Procurement & Materials Management Assistant Director
Fred Walls, Procurement & Materials Management Director
Approved/Reviewed by:
William Tonis, Director of Project Controls & Systems Analysis
Chris Andrichak, Chief Financial Officer
Jill A. Sprague, General Counsel