TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, District Secretary
SUBJECT: Regular Meetings of the Board of Directors for Calendar Year 2023
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider adopting the 2023 regular Board meeting schedule taking into consideration the District’s holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary.
Staff Contact:
Linda Nemeroff, Board Administrative Officer/District Secretary
Body
STRATEGIC IMPORTANCE:
This report has been prepared for administrative purposes and has no strategic importance.
BUDGETARY/FISCAL IMPACT:
There is no budgetary impact associated with this report.
BACKGROUND/RATIONALE:
Board Policy 101 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District’s holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request.
Regular meetings of the Board of Directors occur on the second and fourth Wednesday of each month at 5:00 p.m. The District Secretary has reviewed the District’s 2023 holiday schedule and has determined that there are no holidays that would conflict with a regular meeting.
In addition, Directors may request that other dates be considered for inclusion in the list of holidays (with justification). Should the Board decide to include any additional regular meeting dates as holidays, the District Secretary requests that the Board advise as to the date(s) the regular meeting(s) will be re-scheduled to.
The District Secretary and General Manager have met to review the list of meetings for the coming year. Notwithstanding any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2023 be adopted as follows:
|
Meeting Date |
Holidays/Other Conflicts |
|
January 11 |
January 8-12 - TRB Annual Conference |
|
January 25 |
Monday, January 16th - Martin Luther King Jr. Day |
|
February 8 |
|
|
February 22 |
Monday, February 20th - President’s Day |
|
March 8 |
March 11-14 APTA Legislative Conference (Washington, D.C.) |
|
March 22 |
|
|
March 29 (Board Retreat) |
9:00 a.m. |
|
April 12 |
|
|
April 26 |
|
|
May 10 |
May 1-4 APTA Mobility Conference (Minneapolis, MN) |
|
May 24 |
Monday, May 29th - Memorial Day |
|
June 7June 14 |
|
|
June 21June 28 |
|
|
July 12 |
Tuesday, July 4th - Independence Day |
|
July 26 |
|
|
August 9 |
|
|
August 30 (Board Retreat) |
9:00 a.m. |
|
September 13 |
Monday, September 4th - Labor Day |
|
September 27 |
|
|
October 11 |
October 9-11 APTA Transform Conference (Orlando, FL - Banned State) |
|
October 25 |
|
|
November 8 |
November 16-18 - CTA Annual Conference Friday, November 10th - Veterans’ Day Observed |
|
December 13 |
Monday, December 25th - Christmas Day |
ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on.
ALTERNATIVES ANALYSIS:
Pursuant to Board Policy 101, this administrative matter is to be carried out no later than the first Board meeting of each calendar year.
PRIOR RELEVANT BOARD ACTION/POLICIES:
Board Policy 101 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings)
ATTACHMENTS:
1. 2023 Calendar
Prepared by:
Jelena Harada, Assistant District Secretary
Approved/Reviewed by:
Linda A. Nemeroff, District Secretary
Michael A. Hursh, General Manager