TO: AC Transit Board of Directors
FROM: Michael A. Hursh, General Manager/Chief Executive Officer
SUBJECT: Construction Contract Award for Security Gates and Guard Shacks (D4)
ACTION ITEM
AGENDA PLANNING REQUEST: ☐
RECOMMENDED ACTION(S):
Title
Consider approving the award of a fixed price construction contract to Electronic Innovations, Inc. of Richmond, California for the installation of new entrance and exit security gates and guard shacks at the Oakland (D4) Division.
Staff Contact:
Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Body
STRATEGIC IMPORTANCE:
Goal - Safe and Secure Operations
Initiative - Infrastructure Modernization
The installation of new gates and guard shacks at both the entrance and exit driveways will enhance the perimeter security at the Oakland (D4) Division providing a safer environment for both staff and AC Transit assets.
BUDGETARY/FISCAL IMPACT:
This contract has a fixed cost of $781,129.00, which is fully funded by two (2) sources: the Senate Bill 1 Local Partnership Program (SB1 LPP), and the Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA).
BACKGROUND/RATIONALE:
In March of 2018, a Transportation Security Administration (TSA) Baseline Assessment for Security Enhancement (B.A.S.E.) was conducted. Results of the assessment identified the entrance and exit gates at D4 in Oakland as concerns. Specifically, access control improvements were recommended that harden the perimeter with attention given to the entrance and exit gates to the property. D4 is the only AC Transit operating division with separate entrance and exit gates. The existing gates have a slow operating cycle and are not in view of the security guard post making it easy for unauthorized vehicles or visitors to enter the yard. The addition of guard booths within view of the new active gates will allow security guards to control access, make observations, and monitor traffic entering and leaving the bus yard. The safety and security of District employees and assets is a top priority; this project delivers on that promise. Further, the scope of this project is in alignment with the Facility Utilization Plan and implements the Transportation Security Administration recommendations.
This fixed price construction contract was procured using the standard Invitation for Bid (IFB) process and received only one bid. The only bid received was reviewed and deemed to be both responsive and responsible. The bid amount was evaluated against the Independent Cost Estimate and was determined to be fair and reasonable.
Vendor Outreach:
The Procurement Department sent direct email notification to 169 potential Contractors/Vendors. AC Transit‘s Civil Rights and Compliance Department notified 230 entities of the pending bid.
Procurement Timeline:
Issue for Bid (IFB) 08/01/2022
Pre-Bid Conferences 08/30/2022 and 09/07/2022
Bid Opening 10/18/2022
ADVANTAGES/DISADVANTAGES:
Installing new guard booths and controlled access gates at both the entrance and exit of the Oakland D4 facility will help restrict unauthorized visitors and vehicles, resulting in enhanced security and safety for personnel at the facility.
Staff did not identify any disadvantages to implementing the safety and security hardening measures recommended by the Transportation Security Administration.
ALTERNATIVES ANALYSIS:
This project could be deferred into a future fiscal year, but that is not recommended as that would result in no improvement to the perimeter security. Additionally, deferring the project will escalate the costs over time.
PRIOR RELEVANT BOARD ACTION/POLICIES:
SR 21-400 - Consider authorizing the issuance of a solicitation to replace main gates and install new guard shacks at Oakland (D4).
Board Policy 465 - Procurement
ATTACHMENTS:
None
Prepared by:
Joe Callaway, Director of Capital Projects
In Collaboration with:
Kerry Jackson, Protective Services Manager
Approved/Reviewed by:
Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Fred Walls, Director of Procurement and Materials
Cecil Blandon, Director of Maintenance
Salvador Llamas, Chief Operating Officer
Chris Andrichak, Chief Financial Officer
Jill A. Sprague, General Counsel/Chief Legal Officer