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Report ID: 18-214b   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 5/10/2023 Final action: 5/10/2023
Recommended Action: Consider approving the award of a fixed price construction contract to Electronic Innovations, Inc. of Richmond, California in the amount of $1,102,147.29 for the installation of the Security Systems Upgrade at the Hayward (D6) Division. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering
Attachments: 1. STAFF REPORT, 2. Master Minute Order

TO:                     AC Transit Board of Directors                                          

FROM:                                             Michael A. Hursh, General Manager/Chief Executive Officer

SUBJECT:                     Contract Award for Security Systems Upgrade at D6 (Hayward)                     

 

ACTION ITEM

AGENDA PLANNING REQUEST:   


RECOMMENDED ACTION(S):

 

Title

Consider approving the award of a fixed price construction contract to Electronic Innovations, Inc. of Richmond, California in the amount of $1,102,147.29 for the installation of the Security Systems Upgrade at the Hayward (D6) Division.

 

Staff Contact:

Ramakrishna Pochiraju, Executive Director of Planning & Engineering

Body                                          

STRATEGIC IMPORTANCE:

 

Goal - Safe and Secure Operations

Initiative - Infrastructure Modernization

 

This project will provide construction services to transition the security system to a new open-architecture platform and install infrastructure in support of card reader access, door hardware, and high-definition cameras at the Hayward facility (D6).

 

BUDGETARY/FISCAL IMPACT:

 

The project will be funded by a combination of Senate Bill 1 (SB1) grant funds and District Capital.   The award amount of $1,102,147.29 was determined to be fair and reasonable.

 

BACKGROUND/RATIONALE:

 

On April 22, 2014, the Transportation Security Administration (TSA) Office of Security Operations, Surface Transportation Security Inspection Program conducted a Baseline Assessment for Security Enhancement (BASE) review of the Alameda-Contra Costa Transit District. This assessment was voluntary and only intended to provide the District with a baseline readiness assessment to guide future security program decisions and requirements.  This comprehensive security assessment identified several strengths, a few weaknesses as well as potential vulnerabilities that fell somewhere in the middle.  These upgrades were not necessarily identified as weaknesses, but they are certainly responsible mitigations against potential vulnerabilities. Given AC Transit’s strategic commitment to safe and secure operations, the Capital Programming Committee assigned this work with the highest of priorities in the Capital Improvement Plan.

 

In 2020-21, the initial phase of the security upgrades was installed at the Hayward Division.  This contract award will complete the D6 security upgrade package with respect to card reader access, door hardware, and high-definition surveillance cameras providing an enhanced safety profile for District staff and assets.

 

Procurement Timeline

IFB Posted:                                          March 3,2023

Pre-Bid Conferences:                      February 16, 2023, February 28, 2023 and March 14, 2023

Bids Opened:                                          April 13, 2023

 

Vendor Outreach

The Procurement Department sent direct notification to 130 potential Contractors/Vendors from the AC Transit vendor registration system.  AC Transit’s Civil Rights and Compliance Department notified 237 entities of the pending bid.  The solicitation was also posted on the Bay Area Builders Exchange, the Dodge Report, and advertised in the Oakland Tribune/East Bay Times.

Currently, the Department of Innovation and Technology is developing a plan and seeking funds for additional projects to update security at the remaining District sites.

 

ADVANTAGES/DISADVANTAGES:

 

The primary advantage of approving this project is that it will provide the necessary construction services to transition the D6-Hayward security system to a new open-architecture platform.  Further, it will provide infrastructure installation to support card reader access, door hardware, and high-definition cameras at the Hayward Facility (D6).

 

Staff has not identified any disadvantages.

 

ALTERNATIVES ANALYSIS:

 

Staff considered deferring this project however, this approach is not recommended.  Safety and security are top District priorities, and these enhancements are necessary to support the safety and security of AC Transit staff and assets at the Hayward (D6) Division.

 

PRIOR RELEVANT BOARD ACTION/POLICIES:

 

Staff Report 15-137 Report on TSA Baseline Assessment for Security Enhancement 6/10/2015

Staff Report 17-023 Application for California Proposition 1B Security Funds 05/10/2017

Staff Report 18-214 Permission to Solicit D6 Security Enhancement Upgrades 09/12/2018

Staff Report 18-214a Permission to Solicit D6 Security Enhancement Upgrades 01/23/2019

Board Policy 465, Procurement Policy

 

ATTACHMENTS:

 

None

 

Prepared by:

Joe Callaway, Director of Capital Projects

 

In Collaboration with:

Stephen Stanley, Project Manager II, Capital Projects

Evelyn Ng, Capital Planning and Grants Manager

Kerry Jackson, Projective Services Manager

 

Approved/Reviewed by:

Fred Walls, Director of Procurement and Materials

Cecil Blandon, Director of Maintenance

Salvador Llamas, Chief Operating Officer

Ramakrishna Pochiraju, Executive Director of Planning & Engineering

Chris Andrichak, Chief Financial Officer

Jill A. Sprague, General Counsel/Chief Legal Officer