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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Directors - Regular Meeting Agenda status: Final
Meeting date/time: 11/9/2022 5:00 PM Minutes status: Draft  
Meeting location: Recorded Zoom Meeting
https://bit.ly/3GocDB1
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Not available  
Meeting audio/video: eComment: Not available  
Attachments:
Report #Agenda #TypeTitleActionResultAction DetailsAudio/Video
22-528 3.A.PresentationConsider the adoption of Resolution No. 22-039 expressing heartfelt appreciation and best wishes to Elsa Ortiz for 16 years of dedicated service as a member of the AC Transit Board of Directors representing Ward 3. Presenter: Vice President Joel Young   Not available Audio/Video Audio/Video
22-566 6.A.ConsentConsider receiving the FY 2022-23 First Quarter Travel and Meeting Expense Report for Directors and Board Officers. Staff Contact: Linda A. Nemeroff, Board Administrative Officer/District Secretary   Not available Not available
22-575 6.B.ConsentConsider receiving the Accessibility Advisory Committee minutes of September 13, 2022. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
22-567 6.C.ConsentConsider receiving the Quarterly Report on the District’s involvement in external planning processes. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Audio/Video Audio/Video
22-157a 6.D.ConsentConsider approving the award of eight (8) contracts for On-Call Architectural/Engineering services to Parsons Transportation Group, Inc.; Interactive Resources, Inc.; STV, Inc.; Chow Engineering, Inc.; Group 4 Architecture Research + Planning, Inc.; Kimley-Horn & Associates, Inc.; Mott-McDonald Group, Inc.; and West Coast Code Consultants, Inc. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
21-400a 6.E.ConsentConsider approving the award of a fixed price construction contract to Electronic Innovations, Inc. of Richmond, California for the installation of new entrance and exit security gates and guard shacks at the Oakland (D4) Division. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
22-461a 6.F.ConsentConsider approving the award of a contract to Messer North America, Inc. to engineer, provide, and install hydrogen fueling equipment for the Oakland Division 4 Hydrogen Upgrade Project. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
22-526 6.G.ConsentConsider receiving the Monthly Report on Investments for August 2022. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-586 6.H.ConsentConsider receiving the Quarterly budget update for the period of July 2022 through the end of September 2022 of FY 2022-23. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-588 6.I.ConsentConsider approving the FY 2023-24 Annual Budget Development Process and Calendar. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-582 6.J.ConsentConsider authorizing the General Manager or his designee to file and execute applications for the Metropolitan Transportation Commission (MTC) FY 2022-23 Transit Performance Initiative - Investment (TPI-Investment) grant program for the Foothill Corridor Planning Study and MacDonald Transit Signal Priority (TSP) Project. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-589 6.K.ConsentConsider authorizing the General Manager, or his designee, to file and execute applications and funding agreements, and certifications and assurances with the California Transportation Commission for the Senate Bill 1 Local Partnership Program (Competitive) to secure funding for bus purchases. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-596 6.L.ConsentConsider approving minor amendments to Board Policy 314 Capital Plan and Projects Policy. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-602 6.M.ConsentConsider authorizing the General Manager or his designee to file and execute applications for the Federal Highway Administration (FHWA) FY 2022 Strengthening Mobility and Revolutionizing Transportation (SMART) grant for the Transfer Connection Protection Project. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
11-256p 6.N.ConsentConsider authorizing the General Manager to enter into an extension of the Dumbarton Bridge Regional Operations Consortium (DBROC) Cooperative Agreement from January 1, 2023 to June 30, 2023, in conjunction with the proposed six-month extension of the service contract. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Audio/Video Audio/Video
11-256o 6.O.ConsentConsider authorizing the General Manager to enter into an extension of the contract with MV Transportation to operate the Dumbarton Express service for the period of January 1, 2023 to June 30, 2023. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
22-548 6.P.ConsentConsider receiving a report on the District’s planned service changes associated with the December 2022 Sign-up. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning & Engineering   Not available Not available
21-563a 6.Q.ConsentConsider authorizing the General Manager to execute a one-year extension of the lease with tenant JAFEC USA LLC for the Newark warehouse. Staff Contact: Chris Andrichak, Chief Financial Officer   Not available Not available
22-521 6.R.ConsentConsider review of Board Policy 232 - Attendance Policy with no recommended amendments Staff Contact: Sebron Flenaugh III, Executive Director of Human Resources   Not available Not available
22-551 6.S.ConsentConsider receiving the Monthly Legislative Report. Staff Contact: Beverly Greene, Executive Director of External Affairs, Marketing & Communications   Not available Not available
22-466a 6.T.ConsentConsider the adoption of AC Transit’s 2023 Federal and State Advocacy Programs. Staff Contact: Beverly Greene, Executive Director of External Affairs, Marketing & Communications   Not available Not available
22-569 6.U.ConsentConsider receiving the Customer Services Department Quarterly Update. Staff Contact: Beverly Greene, Executive Director of External Affairs, Marketing & Communications   Not available Not available
13-326d 6.V.ConsentConsider authorizing the General Manager to extend contract 2014-1288 between AC Transit and IBI Group for an additional twenty-four (24) months starting January 1, 2023 and ending by December 31, 2024, for support during completion of the Computer Aided Dispatch/Automated Vehicle Location project; and to approve tasking the IBI Group with preparing a radio system replacement assessment report. Staff Contact: Ahsan Baig, Chief Information Officer   Not available Not available
22-587 6.W.ConsentConsider receiving the Disadvantaged Business Enterprise (DBE) Semi-Annual Payment Report for the period of April 1, 2022 through September 30, 2022. Staff Contact: Lynette Little, Director of Civil Rights & Compliance   Not available Audio/Video Audio/Video
22-564 7.A.Regular - Finance & AuditConsider receiving a report on the possible actions District staff can take to expedite payment to small, local and disadvantaged businesses. [Requested by President Ortiz - 9/14/2022] Staff Contact: Chris Andrichak, Chief Financial Officer Lynette Little, Director of Civil Rights & Compliance   Not available Audio/Video Audio/Video
18-211i 7.B.Regular - PlanningReceive an update on the Transit Shelter Contract liability, ownership, and local jurisdiction conversations and determine whether to take ownership of transit shelters in locations where the local jurisdiction under the Joint Powers Agreement (JPA) is unwilling. Staff Contact: Ramakrishna Pochiraju, Executive Director of Planning and Engineering   Not available Audio/Video Audio/Video
22-571 7.C.Regular - OperationsConsider receiving an audit report regarding the current Contra Costa Sheriff’s contract; and consider exercising two 1-year options, contained in the current contract, to extend the agreement through December 31, 2024. [Requested by Director Beckles - 6/23/21] Staff Contacts: Chris Andrichak, Chief Financial Officer Alan Parello, Manager of Internal Audit   Not available Audio/Video Audio/Video
22-601 7.D.Regular - OperationsConsider receiving a report on the District’s Diversity, Equity, Inclusion and Accessibility (DEIA) efforts. [Requested by President Ortiz - 4/13/2022] Staff Contact: Jill A. Sprague, General Counsel/Chief Legal Officer   Not available Audio/Video Audio/Video
22-485a 7.E.Regular - OperationsConsider receiving requested information concerning past and future classification specifications and their fiscal impact and consider adoption of Resolution No. 22-042 approving the new classification of Manager of Business Analytics, the revised classification specification of Manager of Media Affairs and Strategic Initiatives and the abolishing of Manager of System Analysis. Staff Contact: Sebron Flenaugh III, Executive Director of Human Resources   Not available Audio/Video Audio/Video
22-595 7.F.Regular - Board Administrative MattersConsider approving amendments to Board Policy 160 - Board Officers: Performance Evaluations, Employment Agreements, and Leave Notification. Presenter: Murphy McCalley, Chair, Board Officer Evaluation & Compensation Committee   Not available Audio/Video Audio/Video
22-545 7.G.Regular - Board Administrative MattersConsider adopting the 2023 regular Board meeting schedule taking into consideration the District’s holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary. Staff Contact: Linda Nemeroff, Board Administrative Officer/District Secretary   Not available Audio/Video Audio/Video
22-585 7.H.Regular - Board Administrative MattersConsider adoption of Resolution No. 22-044 reappointing Jeffrey Lewis and Davis Reimer as the two public members to the AC Transit Retirement Board and Chief Financial Officer Chris Andrichak as the non-ATU member on the Retirement Board each for a two-year term expiring on March 31, 2025, or provide direction to staff on how to proceed with making appointments. Staff Contact: Linda A. Nemeroff, Board Administrative Officer/District Secretary   Not available Audio/Video Audio/Video
22-584 7.I.Regular - Board Administrative MattersAnnouncement of appointments to the Nominating Committee for the selection of an Interim President, and if necessary, Interim Vice President of the Board; and schedule a special meeting to consider nominations. (Verbal) Presenter: President Ortiz   Not available Audio/Video Audio/Video
22-065s 9.A.Agenda PlanningReview of Agenda Planning Pending List.   Not available Audio/Video Audio/Video
22-041s 10.A.General Manager's ReportGeneral Manager’s Report for November 9, 2022.   Not available Audio/Video Audio/Video