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Report ID: 20-374   
Type: Consent
Meeting Body: Board of Directors - Regular Meeting
Meeting Date: 11/12/2020 Final action: 11/12/2020
Recommended Action: Consider receiving the FY 2020-21 First Quarter Travel and Meeting Expense Report for Directors and Board Officers.
Attachments: 1. STAFF REPORT, 2. Att. 1 FY 2020-21 First Quarter Directors and Officers Travel - Meeting Expense Report, 3. Att. 2 Board Annual Expense Summary, 4. Master Minute Order
TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, District Secretary
SUBJECT: Travel and Meeting Expenses for Directors and Board Officers

BRIEFING ITEM

RECOMMENDED ACTION(S):

Title
Consider receiving the FY 2020-21 First Quarter Travel and Meeting Expense Report for Directors and Board Officers.
Body

STRATEGIC IMPORTANCE:

This report is provided for administrative purposes and, therefore, has no strategic importance.

BUDGETARY/FISCAL IMPACT:

Pursuant to Board Policy, each Director is allotted $9,000 for travel and meeting expenses related to District business, with the Board President receiving an extra $2,000 during each half of the fiscal year. For FY 2020-21, the Board elected to implement a 10% reduction in their annual travel allotment for each Director. Total expenses for the First Quarter of FY 2020-21 amounted to $1,444.51.

With regard to Board Officers, each Officer has an annual budget for travel and meeting expense reimbursement which was approved by the Board of Directors with the adoption of the District budget. Board Officers' expenses totaled $0.00 for the First Quarter of FY 2020-21.

BACKGROUND/RATIONALE:

Board Policy No. 155 - Travel, Meeting and Miscellaneous Expense Reimbursement for Directors and Board Officers, provides that the Board of Directors receive an itemized quarterly summary of all travel, meeting and miscellaneous expenses reimbursed under the policy. A summary of expenses for each Director and Board Officer is provided in Attachment 1. In addition, the year-to-date expense total for each Director is provided in Attachment 2.

ADVANTAGES/DISADVANTAGES:

This report is provided to the Board in the interest of transparency with regard to travel and miscellaneous expenses incurred by the Board and Board Officers.

ALTERNATIVES ANALYSIS:

This report is provided for information only.

PRIOR RELEVANT BOARD ACTION/POLICIES:

Board Policy No. 155 - Travel, Meeting and Miscellaneous Expense Reimbursement for Dir...

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